GET BACK TO DOING WHAT YOU LOVE
GET BACK TO DOING WHAT YOU LOVE
The Behind-the-Scenes Partner Your Dance Studio Has Been Missing
Virtual admin and operations support for dance studio owners. Competition season, recital planning, parent communication, and studio systems — handled.
You Started This Studio Because You Love Dance. Not Spreadsheets.
But somewhere between managing competition registrations, answering the same parent emails for the third time this week, chasing down recital details, and trying to keep your Google Drive from becoming a black hole — the joy starts to slip away.
You're not failing. You're just doing the job of three people with the hours of one.
Whatever Is Taking Up Your Time, That's What I Handle.
Which are you?
You became a studio owner to teach — not to manage a never-ending to-do list. You're incredible at what you do on the floor. But between emails, scheduling, recital logistics, and the 47 tabs you have open, the business side is quietly stealing your energy. You need someone who gets it — and can just handle it.
Or Her?
You know what needs to get done. You just don't have time to do it. Competition season doesn't pause. Recital doesn't wait. And neither does your inbox. You've been running on adrenaline and sticky notes, and something always falls through the cracks. It doesn't have to.
Or maybe this?
You've Googled 'virtual assistant for dance studios' and come up empty. Because a generic VA doesn't know the difference between a convention and a comp weekend. You need someone who already lives in your world — who understands the chaos, the calendar, and the culture without a learning curve.
What services do you offer?
Competition & Recital
Registrations, deadlines, hotel blocks, packing guides, vendor communication — all managed so nothing falls through the cracks when the season gets busy.
Parent Communication
Ready-to-send email templates, monthly newsletters, recital updates, and FAQ documents that keep families informed without keeping you chained to your inbox.
Studio Systems & Operations
Google Drive organization, handbook creation, workflow building, and process documentation so your studio runs consistently — even on the hardest weeks.
OUR PROCESS
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Connect
We start with a free discovery call to talk through your studio, what's working, what isn't, and where you're losing the most time.
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Access
I review your current systems, workflows, and pain points to identify exactly where support will make the biggest difference.
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Build
I create the tools, templates, and systems your studio actually needs, customized for how you operate, not a generic one-size-fits-all solution.
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Simplify
With everything in place, you spend less time managing chaos and more time doing what you love. That's the goal — and it's closer than you think.
Your Studio Deserves a Backstage Team as Dedicated as the One Onstage.
Whether you need a little help getting organized or a full behind-the-scenes partner to run your operation, Ninth & Palmer meets you where you are. No matter the package, the goal is the same: less time buried in admin, more time doing what you actually love.
You're not failing. You're just doing the job of three people with the hours of one.
Packages
$1,497/month (15 hrs at $99.80/hr)
Your systems exist but you're still the one executing everything — and the inbox, competition season, and recital prep are all competing for your attention at the same time.
DAILY INBOX MONITORING AND PARENT EMAIL MANAGEMENT
CRM ACCOUNT AUDIT AND LEAD FOLLOW-UP
90 EMAIL CALENDAR BUILT AND MAINTAINED
MONTHLY NEWSLETTER WRITTEN AND SENT
COMPETITION CALENDAR AND TRACKERS MAINTAINED
$2,497/month (25 hrs - $99.80/hr)
You run a competitive studio, your season is intense, and you're done trying to do it all yourself. You want a true partner who treats your studio like their own business.
FULL COMPETITION MANAGEMENT, LOGISTICS, FAMILY COMMUNICATIONS, PRE-COMP CHECKLISTS
SMS RETARGETING SEQUENCES AND CRM WORKFLOW MANAGEMENT
ENROLLMENT SUPPORT AND RE-ENGAGEMENT CAMPAIGNS
OVERDUE ACCOUNT FOLLOW-UP
MONTHLY ENROLLMENT REPORT
PLUS EVERYTHING IN PACKAGE 1
YOUR STUDIO. HANDLED.
YOUR STUDIO. HANDLED.
Hi, I'm Tara. I Run the Back Office So You Can Run the Studio.
I'm Tara — dance mom, competition parent, and the person who spent a decade running the back office of a $10 million dollar business before building this one. I started Ninth & Palmer because I watched studio owners do the work of three people and decided someone should fix that. That someone is me.
Frequently Asked Questions
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Not exactly. I'm more of a behind-the-scenes operational partner built specifically for dance studios. While a general VA handles a wide range of tasks for various industries, I focus exclusively on the systems, communication, and logistics that keep dance studios running — because I know that world firsthand.
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Not at all. I work with recreational and competition studios alike. If you're spending time on admin instead of teaching, I can help.
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Mostly through email, shared documents, and regular check-ins. Everything stays organized, documented, and easy for you to access at any time. Every week you'll get a Friday recap so you always know what's been handled — without having to ask.
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That's what the free discovery call is for. We'll talk through where you're spending the most time and what's falling through the cracks, and I'll recommend the best fit from there.
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Monthly packages require a 3-month minimum to allow enough time to build systems, implement processes, and see real results. After that, we go month to month!
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It's a free, no-pressure conversation — usually about 30 minutes. We'll talk about your studio, what's working, what isn't, and where you're losing the most time. If we're a good fit, I'll walk you through which package or service makes the most sense.
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A general admin needs to learn your world. I already live in it. As a dance mom and competition team parent of nearly a decade, I understand the calendar, the culture, and the pressure that comes with running a studio — which means less time explaining and more time getting things done.
Your Best Season Starts Here.
Let's get the admin off your plate and get you back to the floor. Your creativity is your superpower.
Your business should support your life, your energy, and your dreams — without the stress, chaos, or self-doubt.
DIGITAL PRODUCTS
Not ready for full service? Start here!
YOUR STUDIO. HANDLED.
YOUR STUDIO. HANDLED.
Free Competition Season Prep Checklist
A simple one-page checklist of everything that needs to happen 6 weeks, 2 weeks, and 1 week before a competition. Practical, specific, immediately useful — and makes it obvious how much is involved.